Share documents with other Goodnotes users to collaborate in real-time instead of exchanging and manually merging different versions. Users on iOS/iPadOS/macOS, Windows, or Android can all edit the same document, making it perfect for group projects or brainstorming.

<aside> 💡 All shared documents (that you shared or that others shared with you) will appear in the Shared Tab. See [Shared Tab: This section shows all documents shared by or with you. See Share a document with other people.](https://goodnotes-team.notion.site/Shared-Tab-This-section-shows-all-documents-shared-by-or-with-you-See-26fb740273d28188b316d8d03dff3939).

</aside>

Requirements

• ‣ needs to be enabled for both sharing and accepting documents. Changes synchronize between participants in near real time, and via iCloud as a fallback.

Share and unshare a document

Share a document publicly

Because the link is public, we recommend sharing it only with people you trust.

1. Open the Share and Export menu.

   

2. Choose Share…, enable Shareable Link and wait until the link is created.

3. Choose Copy Link and share the link for acceptance.

<aside> 💡 Tips and tricks

• Find all shared documents: Whether they’re shared by you or with you, they can be found in [Shared Tab: This section shows all documents shared by or with you. See Share a document with other people.](https://goodnotes-team.notion.site/Shared-Tab-This-section-shows-all-documents-shared-by-or-with-you-See-26fb740273d28188b316d8d03dff3939).
• Put share links in other apps: Add links to calendar events or to-do apps for easy access. Note that some apps use in-app browsers that may not handle these links properly—opening in Safari works best.
• Share a document with yourself: Using two different iCloud accounts on separate devices? Since iCloud sync won't work across accounts, use a shareable link to share content between your personal and work devices. </aside>

Share a document privately

1. Open the Share and Export menu.

   

2. Turn off Shareable Link, since you want to restrict access to invited users only.

3. Under Invite Collaborators, enter a valid email address of each collaborator and choose Invite to send them an invitation to work on the document.

   

<aside> 💡

As a document owner, you can see who has access to your shared documents and manage their permissions by opening a shared document, selecting a collaborator from the dropdown list under the People with Access section, and choosing the desired access permission.

</aside>

<aside> ℹ️

Availability*: Pro* plan.

</aside>

Unshare a document